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June 2010

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Minutes – May 18, 2010
 Cactus Needles Knitting Guild Board Meeting
 
In attendance: Barb Hahn                               President*
                        Dawn Goetz                             Vice President*
                        Lisa Spaich                              Treasurer*                               * as of July 1, 2010
                        Harriet Lawrence                     Secretary*
                        Cara Summerfield                    Past President*
                                                                                                   
Barb Hahn called the meeting to order at 6:20pm.
 
Duties and Expectations: Barb gave everyone a list of the Elected Officers duties and we were each asked to review them and make sure we understood them. It was discussed that Francine has been filing Form 990 for non-profit status each year and that, as Treasurer, Lisa will take that over. It must be filed by May 15 of each year. This should be added to the list of duties for the Treasurer.
 
Committee Chairs: The following guild members will chair committees:
            Altruistic:                     Velvet Dishon and Catherine McClure
            Membership:                Martie Warden, who will be mentored by JoAnn Mullen
            Newsletter:                   Cara Summerfield
            Nominating:                 Cara, as past President
            Calendar:                     Jacki Taylor
            Host Your Own
     Knitting Event:        No one has been in charge of this. Cara suggested that it be combined with
“Calendar”.
Holiday Party:              JoAnn Mullen
            Shop Talk:                   Not yet appointed.
Publicity:                     We might want to combine this with Shop Talk, possibly have
                                    a group of people who visit various shops and also work on publicity.
Events:                         Committees will be formed as needed.
           
Meeting dates:  It was realized that July 5 is a holiday and that the date will be changed to July 12. All other dates will remain on the first Monday of each month except for the September meeting which will be on September 13, due to Labor Day.
 
Strategic Planning Committee: Barb said thatthe Nominating Committee suggested that we have a committee to make sure that everything is running smoothly, that we are following the By-Laws and the Robert’s Rules of Order. 
 
Mission Statement: The officers were asked to all think about goals for the upcoming year. Specifically, what would each of us like to accomplish in our positions this year. What direction would we like to see the Guild heading in this year? Committee members will also be asked to do this.  Barb is going to come up with a form to distribute to all Board and Committee members. Everyone agreed that we should have a Board Meeting after the first quarter and after the third quarter.
 
Round Table Discussion: We need to educate our members so that they will know who to contact for various things such as calendar events, member illnesses, etc. Dawn suggested having this as the program for our July meeting.
 
Barb adjourned the meeting at 7:30pm.